AGM Meeting Minutes: Friday the 23rd of October 2020

Gamers Guild AGM 2020

Friday the 23^rd of October 2020

 

Agenda:

Attendance.

• Attendance will be checked as people are added to the call.

Acknowledgement of Country.

Accepting the minutes of the previous AGM.

• The previous Annual General Meeting minutes must be accepted as a true and accurate record of its proceedings. Any amendments must be noted.

Executive Committee Reports.

• Reports from the President, Secretary, Treasurer, Events Master and Producer on the status of the club and business proceedings.

Constitution Changes

• The proposed changes are:Add new lines:
  2.1.5 Members may be allowed to attend a General Meeting by telepresence under exceptional circumstances, at the sole discretion of the committee.2.1.5.1 Members attending by telepresence are considered present only after their identity is verified.

  2.1.3.5 If telepresence is allowed, state the means to attend.

  Change line:
  2.5.2 Members may not vote by proxy.

Voting of Committee Members for 2021

• Candidates are as follows:President: Jacob Tripp and Jordan Supramaniam
  Secretary: Jordan Supramaniam
  Treasurer: Matthew Henry
  Events Master: Daniel Hamilton-Smith
  Producer: Aabhii Taneja

MEETING START: 5:08

Attendance

Matthew Henry

Daniel Hamilton- Smith

Jordan Supramaniam

Vivianne Neal

Grant Collins

Sachi Velins

Karl Meyer-Cuthbert

Karl Martin

Peter Harvey (left 6:37 and re-joined 6:43)

Aabhii Taneja

Adham Muhseen

Jacob Tripp (left at 5:33 and re-joined at 5:34)

Raiden Velins

Claire Ongley

Samuel Evans

Scott Davis arrived 5:23PM

 

 

Total Club Members: 207
Total Attending AGM: 16
Quorum met: Yes

Acknowledgement of Country

We acknowledge the Traditional Owners of Country throughout Australia and recognise their continuing connection to land, waters, and culture. We pay our respects to their Elders both past, present, and future.

Previous Meeting Minutes

 

Previous Meeting Minutes – Club AGM Friday 25^th October 2019

• Motion to accept last AGM Minutes from 25.10.2019 as a true and accurate record.
• Votes for: 13
• Against: 0
• Abstain 3
• Motion Passed

 

 

Constitution Changes

• The proposed changes are:Add new lines:
  2.1.5 Members may be allowed to attend a General Meeting by telepresence under exceptional circumstances, at the sole discretion of the committee.2.1.5.1 Members attending by telepresence are considered present only after their identity is verified.

  2.1.3.5 If telepresence is allowed, state the means to attend.

  Change line:
  2.5.2 Members may not vote by proxy.

• Motion to pass the changes as a whole

• Votes for: 15
• Against: 0
• Abstain 1
• Motion Passed

Reports from the Executive Committee

 

President’s Report

• All in person events had to be temporary cancelled due to the pandemic. Events were run online instead.
• We continued to have good relationships with partners including Shopping Express, other clubs within UTS and other gaming clubs from other Universities.
• Our volunteer Lieutenants and Specialists were a big help in running our events.
• We collaborated with gaming clubs from the University of Sydney, Western Sydney University, and the University of NSW to form Sydney Gamers United (SGU). This allowed members in out club to meet and become friends with people from other Universities.
• We have recently been allowed to hold in person. In addition to the Friday event, we are planning collaborative events with other clubs to have at the end of the year.

 

Secretary’s Report

• This year as of the GM we had a total of 207 financial members. 192 were students and 15 were externals.
• This is a decrease compared to last year, but to be expected due to the pandemic for low interests in clubs and not being able to run a stall for Clubs Day at the start of second semester.
• The Secretary was the main Executive working on, and one of the founders of SGU. As a lot of work had been put into organising this collaboration and the Secretary hopes that future Executives continue to build this partnership.

 

Treasurer’s Report

• Access to the bank account was delayed due to the paperwork coming late from ActivateUTS and the first branch we went to did not process things properly.
• Hard to make transactions during the pandemic as two trustees are needed to process each transaction and must be in person.
• The club purchased a Minecraft Server which was used to hold online events throughout the year.
• Accepted a budget for a Warhammer playmat.
• Purchased 10 new keyboard and mouse combos.
• Bank account at the start of the year: $8676.00
• Bank account at end of period: $8373.58
• Petty Cash $0
• All Money in: $1965.57
• All Money out: $2267.99
• Pending: Nothing

 

 

Event Master’s Report

• Started the year with several welcome events and GG Expo 2.
• Immediately Afterward we had to cease in person events due to the pandemic.
• We ran various online events to replace the usual weekly events.
• The online events were run according to interest and the attendance each event had.
• From the 11^th of August we were able to start running an on-campus event on Fridays.

 

Producer’s report

• The Producer worked on several different posters and flyers for various events through the year.
• Designs were shown during the presentation.

Voting of New Executive Committee

All current executives agree to step down from their position on the 31^st of December.

 

Candidates for President:

Jacob Tripp and Jordan Supramaniam

Motion to elect a president:

• Votes for Jacob Tripp:12
• Votes for Jordan Supramaniam: 3
• Votes for neither:0
• Votes to Abstain:1
• Jacob Tripp has been elected.

 

Candidates for Secretary: Jordan Supramaniam

Motion to vote Jordan as Secretary

• Votes for Jordan Supramaniam: 11
• Votes for reject motion :0
• Votes to Abstain:4
• Jordan has been elected.

Candidates for Treasurer: Matthew Henry

Motion to vote Matthew as Treasurer

• Votes for Matthew Henry: 14
• Votes for reject motion :0
• Votes to Abstain:1
• Matthew has been elected.

 

Candidates for Events Master: Hamilton-Smith

Motion to vote Daniel for Events Master:

• Votes for Daniel Hamilton-Smith: 13
• Votes for reject motion :0
• Votes to Abstain:2
• Daniel has been elected.
• +1 yes as a late vote

 

Motion to vote Aabhii Taneja for Producer:

• Votes for Aabhii Taneja: 13
• Votes for reject motion :0
• Votes to Abstain:2
• Aabhii has been elected.

 

New Executive Committee

• President: Jacob Anthony Tripp
• Secretary: Jordan Supramaniam
• Treasurer: Matthew Forbes Henry

• Events Master: Daniel Neil Hamilton-Smith

• Producer: Aabhii Taneja

 

MEETING END: 6:55PM