Date: 17^th October 2020

 

Agenda:

• Finance
• Weekly Events
• SGM
• AGM
• Jackbox Party Pack 7
• Website
• Peripherals
• Geek Trivia Online
• Mystery Night

Attendance:

• Karl Martin
• Aabhii Taneja
• Jordan Supramaniam
• Vivianne Neal
• Matthew Henry

 

Meeting Start: 3:00

Minutes:

• Finance
  • Been paid $25 from activate.
• Weekly event
  • Monday Among Us – 11
  • Tuesday lol – 5
  • On campus – 7
• SGM
  • Hold an emergency SGM to vote on telepresence changes before the AGM.
  • Hold it at Victoria Park or Prince Alfred Park or Chippendale Green.
  • Needs to be held to rectify potential legal issues of the validity of the upcoming AGM.
  • Motion to hold the SGM on Wednesday:
    • For: 3
    • Against: 0
    • Abstain 2
    • Motion Passed
  • Location: Chippendale Green.
  • Time: 3PM.
  • Voting Method: Show of hands.
  • Agenda:

Constitution Changes

The proposed changes are:

Add new lines:
2.1.5 Members may be allowed to attend a General Meeting by telepresence under exceptional circumstances, at the sole discretion of the committee.

2.1.5.1 Members attending by telepresence are considered present only after their identity is verified.

2.1.3.5 If telepresence is allowed, state the means to attend.

Change line:
2.5.2 Members may not vote by proxy.

• AGM
  • Reports
    • Each of the exec will give a report.
    • Viv will write it for Karl because he is busy and there isn’t much to say.
    • There is a template for reports in the activate handbook.
  • Jackbox Party Pack 7
    • Motion for Viv to buy Jackbox 7 and gift it to the EGG UTS Steam Amount:
    • For: 4
    • Against: 0
    • Abstain:1
  • Website domain ownership
    • Zack Gachon still owns it.
    • Needs to be sorted out before the end of the year.
  • Weekend events
    • We are we allowed to run weekend or night events.
    • Leave to after exams and then have late night/weekend events.
    • Need to be checked first by activate.
  • Peripherals
    • Motion to buy
    • For: 4
    • Against: 0
    • Abstain: 1
    • Leave them in their boxes until we have storage sorted out.
    • Store them in board games cupboard.
  • Geek Trivia Online
    • Anime and Playmakers are on board
    • Have it done in teams of up to 6, each team has their own channel on discord, one moderator for each channel.
    • Staff needed: We will need around 13 exec/lieutenants for this event, 2 MCs, Twitch host, ~10 monitors, 1-3 markers.
    • Either on the 28^th November or 5^th
    • Marketing date plan: 7^th
    • Categories: General Knowledge, Video games, Anime, UTS, Meme culture, Music.
    • Started work on making signup and answer sheets in a new google drive.
  • Mystery night: *spoilers*

Meeting End: 3:56