Attendance
- Elijah Shervey (EGG)
- Michael Artenis (EGG)
- Jacob Thomson (EGG)
- Jessica Dodaro (EGG)
- Nicholas Haikalis (EGG) (Enters at 4:15pm)
- Max Schulzen (Mahjong)
- Ahn Vu (Anime)
- Jason Gavriel (Science) (Leaves at 5:20pm)
- Zeki Ahmet (EGG) (Enters at 4:15pm)
- Jamie Cummings (Anime) (Enters at 4:40pm and leaves at 5:25pm)
- Elizabeth Kim (Anime) (Enter at 4:40pm)
Agenda
- Seating
- Underground Booking
- Ticket Purchasing Methods and Prices
- Splitting of Revenue
- Trivia Categories
- Question Difficultly
- General Notes
- Trivia Hosts
- Trivia Slides/Presentation
- Marking Team
- Advertising
- Prizes
- Executive Job Allocation
- Bar Tab
Meeting Start: 4:00pm
Seating
- Maximum of 8 people per table, with room for to get 16 tables
- Maximum of 128 participants
Underground Booking
- The underground area with just the stage booked out already for us, a fabric curtain separating us from the bar side of the room
- Walkaway towards the underground needs to be discussed with Activate
Ticket purchasing methods and Prices (Undecided)
- Event Bite
- QPay is cheaper but can sometimes glitch and sell over the maximum amount of tickets
- We need to verify each students number to their ticket
- An eftpos is possible to have on the night. We must contact Activate about this
- We will make member tickets cheaper than non-member tickets, but all tickets on the night will be the same price
- Members have to include their student ID when they purchase their tickets and student ID verification will be checked on the night
- Any member in one of the four clubs members list will be given a drinks token on the night
- Externals that sign up as members can get a free ticket to the trivia and a drink token
- Pricing:
- Student: $15 + drink token
- Non-student: Sign up to any club for $25 and get a free event ticket + drink token
- On the night ticket: $25 tickets with no drink token
- Our intent is to break even in costs or profit at this event as there has been no total profits for a number of years
Splitting of Revenue
- For talk with the Presidents, Secretaries and Treasurers of each society in the next meeting
- All profits will be split and allocated accordingly
Trivia Categories
- 6-8 categories/slides
- 2 Slides: Video Games
- 1 Slide: General Trivia
- 1 Slide: Science
- 1 Slide: Sci-Fi
- 1 Slide: Anime
- 1 Slide: Movies/TV
- Bonus Round: Star Wars
- Bonus Round: Fantasy
- Fitness (Pushups)
- Cosplay Contest
Question Difficulty
- 5 easy
- 3 medium
- 2 hard
General Notes
- We will encourage Cosplay for the competition
- Get the free Irage paper table cloths from Activate for each table at the event
- Find out whether it’s possible to decorate the hallway
- Get lots of glowsticks
- Anyone that gets up on stage gets a drink token
- We should be very strict in giving/handling drink tokens
- We should make a promotional video on the night
- 5pm setup, 6pm entry, 7pm start
- Have pizzas on the night to hand out (maybe sell if we need to break even – unlikely)
Trivia Hosts
- Possibly 2 base hosts and maybe guest hosts from each society was suggested
- Nic Maricic and Nathan Woods offered to be hosts. Further confirmation is required
Marking Team
- Aim for a maximum of 4 markers
- Make a new channel or conversation for the marking/question team
- Take care of the markers, get them drinks and food on the night
Advertising
- Posters
- Include mention of pizza, drinks, (Don’t say ‘free’), Science/ Mahjong logo
- Large vertical poster- talk about pizzas+drinks, event start time, website links and prices
- Small horizontal poster- pizzas+drinks, links, prices but keep the text minimal
- Each club has to advertise the event
- We can set up the underground walk through and the room to theme out the room for Star Wars
- Movie posters to theme the room
- We should also create a promotional video on the night that will be used as advertisement at future events
Prizes (Unconfirmed)
- Winning Team – Best prize we can possibly get/ JB Hi-fi
- Cosplay Winner – Risk Board Game
- Pushups – Drink tokens
Executive Job Allocation
- PR Master/ Media executives: Promo videos, social media and advertising (everyone needs to be advertising)
- Designs and Themeing for the night: Anime society (Also to design a poster)
- Question Team: To be decided at a later date
- Membership and ticket verification: Jess and Elijah
- Hosts: Maybe Woody and Siiva
- Tech: Av assistant (Verify that all systems are working on the day)
- General walker and tokens master (manage and scout crowd and distribute tokens): Jess and Elijah
- Monetary and Grant list Review: Rob
Bar Tab
- Talk to ADH about previous bar tabs and what we can do this year
- Discuss this further with top club execs in the next meeting
Meeting End: 5:50pm