Meeting Minutes: Sunday 04/08/19

Agenda

Meeting Start: 1:03pm

Two Nintendo Switchs will greatly help
- Also a possibility to buy a second SMASH Ultimate to help congestion
Magic playmats for the club will be useful
Upgrades for the fleet
- Changing/updating to the new SSDs
  - Should be done first
  - They are $60 each, thus total is $600 purchase
- Graphics cards : RX 5700s
  - Need 5 more as some of the fleet are dying/dead and need a new one
  - ~$230 per unit

Run up sheets 30 min intervals
- This way we have an idea about what we are going do on the night
- Leave it behind for next execs so they have an idea of what to do
Post event reviews
- What went wrong
- What went great
- What to change
- Again leaving it behind for next exec
Data collection
- Who comes to weekly events regularly
- How long do they stay
- Get an idea of audiences and what they want
  - Would be a good idea if we knew who comes to certain days meaning we can tailor events
- Check in and check out system
- Surveys
  - What do people look forward to (incentives to have those filled out)
  - Want them to be anon

$800 on the Bar Tab left over
- Check-up on the bar tab often
- Have more breaks for marking and drink breaks
Lock Boxes need to be managed better
People should not be there too early
Have the early ticket list early/prior to people coming to the event
Writing up/ finalising the questions way earlier
- Give the marking team a printout of the answers
Possible societies to bring next time
- ProgSoc
- UTS Quidditch
Possibly make Trivia longer
Make sure to include an AV person on site
Better and early marketing
- More posters everyway/ a more physical present
- More digital present on site eg advertising on the displays
Questions should be more available for the general audience and
People like the exclusive booking
The showcase booking needed to be marketed/ more out there
- A roster for looking after the showcases should be made
Prizes should be overall 1^st, 2^nd and 3^rd
- Shouldn’t be round base

Football society has finally made the interclub agreement
- Marketing will happen soon
- Date to TBD
Pay it forward week event collab with Big Lift
- Wednesday 28^th August
Society Games Day with RoboSoc
- Tuesday 24^th September
Uni Open Day for UTS
- Saturday 31^st August
- Emma wants a 30 min demonstration with VR and a 30 min face to face interaction
Powerup Day
- Thursday 19^th September
- Idea to have a games corner
- Named Gamers Guild Gallery
Clubs and Societies Week
- Thursday 22^nd August
- Games Chill Corner

Meeting End: 2:48pm