Date: 9^th October 2020

 

Agenda:

• AGM Agenda and voting method

Attendance:

• Karl Martin
• Jordan Supramaniam
• Vivianne Neal

 

Meeting Start: 4: 29

 

Minutes:

• The proposed AGM agenda and voting method is:
  • Agenda:
    • • Attendance will be checked as people are added to the call.
    • Acknowledgement of Country.
    • Accepting the minutes of the previous AGM.
      • The previous Annual General Meeting minutes must be accepted as a true and accurate record of its proceedings. Any amendments must be noted.
    • Executive Committee Reports.
      • Reports from the President, Secretary, Treasurer, Events Master and Producer on the status of the club and business proceedings.
    • Constitution Changes
      • The proposed changes are:
      • Add new lines:
        • 2.1.5 Members may be allowed to attend a General Meeting by telepresence under exceptional circumstances, at the sole discretion of the committee.
        • 2.1.5.1 Members attending by telepresence are considered present only after their identity is verified.
        • 2.1.3.5 If telepresence is allowed, state the means to attend.
      • Change line:
        • 2.5.2 Members may not vote by proxy.

 

• • • Voting of Committee Members for 2021
      • Candidates are as follows:
        • President: Jacob Tripp and Jordan Supramaniam
        • Secretary: Jordan Supramaniam
        • Treasurer: Matthew Henry
        • Events Master: Daniel Hamilton-Smith
        • Producer: Aabhii Taneja
  • Voting Method:
    • Constitution Changes:
      • There will be a read-only channel called agm-voting in the UTS: Gamers Guild discord server. Members will be asked to react to a message sent by the Secretary using discord emojis corresponding the option that they want to vote for. Members will be given the choice to vote on the changes as a whole or on each line separately.
    • Executive Committee
      • Positions will be voted on in the following order: President, Secretary, Treasurer, Events Master, Producer. Each candidate will be invited to make a speech and answer questions from other members.
      • In the agm-voting channel, members will be asked to react to a message sent by the Secretary using discord emojis corresponding which to a candidate. If a member reacts with multiple emojis or with a non specified emoji, their vote will be treated as abstaining.
      • In the interest of privacy, members who are candidates will be allowed to vote first, then they will be moved back into the waiting room and have their verification role temporarily removed while the rest of the members present will vote. The Candidate with the most number of votes will be chosen, or in the event that members choose not to elect a Candidate, the position will not be filled. After the each vote is completed and recorded, the voting message will be removed and the candidates invited back into the main voice chat.
      • If a position is not filled, nominations for that position will be accepted from members currently in attendance. Self-nominations require Seconding. The Voting Process will then be repeated. It is not mandatory to fill the positions of Events Master or Producer The Signatory positions must be filled.

• • Motion to accept the Agenda and voting method
    • Votes for: 2
    • Against:0
    • Abstain:1
    • Motion passed.

Meeting End: 3:34